Vero Screening Ltd (Vero Screening) is a limited company incorporated in England and Wales (Company number 05392085). We provide pre-employment and in-employment screening services to our clients.
If you have questions regarding your personal data and how we use it, please contact our Data Protection Officer using the contact details below:
Data Protection Officer
Vero Screening Ltd
Tel: +44 (0) 1273 840 800
- How we collect your personal data;
- The types of personal data we collect on our website;
- Information gathered to manage our relationship with our clients;
- Information gathered as part of sales and direct marketing activity;
- Information gathered during employment screening on behalf of our clients;
- Automated decision making or profiling using personal data;
- Data security;
- Data retention;
- Data transfer;
- Data sharing;
- Data subject rights.
How we collect your personal data
|We collect your personal data in a number of ways which are listed below:|
|1. When we have contact with you:|
- When we speak to you on the phone;
- When you email us;
- When you send information to us through the post
2. When you visit our website3. From our clients, in the delivery of our contractually agreed services4. From third parties (eg accredited providers of direct marketing lists)5. From publicly available sources
The types of personal data we collect on our website
The type of personal data we collect depends on where and when it is gathered and for what purpose:
|When we collect your data||Personal data we obtain from you or your personal computer||Why we collect this data||Lawful basis for gathering information|
|When you navigate around our website||Cookies (see https://veroscreening.com/cookies-2/).||To improve user experience.||Our legitimate interests to improve website performance.|
|When you contact us via the contact us page||Name; email; company; contact number; reason for contact.||To contact you in response to your question. To understand your question and reply to you.||Your consent to be contacted in respect to your query.|
|When you communicate to us through instant messaging (eg Tawk)||Any information provided by the data subject in the free text box; IP address/location; Referral URL||To understand your question and reply to you. To better understand use of our website.||Our legitimate interests to improve website performance, and user experience.|
|When you ‘sign up’ to our news letter||Email address||To send you our newsletter.||Our legitimate interests to market/ advertise our services to customers. Your consent by signing-up to our newsletter.|
|When you apply to one of our advertised positions||Contact information; address information; CV attached / cover letter; employment status; right to work; optional equality and diversity questions for the purpose of establishing special arrangements or equal opportunities monitoring.||To contact you in relation to the position, or similar positions. To review your experience for suitability for a role. To confirm potential notice periods. To comply with legislation.||Our legitimate interests to advertise for open opportunities at Vero. Your consent by applying for an open position or expressing interest in a role.|
Use of analytics
Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity, and providing other services relating to website activity and internet usage for Vero. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.
Third party website applications
Information gathered to manage our relationship with our clients
In order to maintain our relationship with clients Vero may retain contact data for appropriate Client contacts involved in the Vero account, this data might include:
- Contact information;
- Job role;
- Company name.
Vero Screening typically gather this data through business interactions with yourself or your colleagues. The reasons for collecting this information include: communicating with appointed client contacts for relevant purposes such as invoicing; transactions; contracts; complaints; services; and communications about the account.
The lawful basis for this processing this data is both for Vero’s legitimate interests (running our business and maintaining appropriate stakeholder records) and for the performance of a contract with our client.
Information gathered as part of sales and direct marketing activity
Vero Screening maintain a marketing list and occasionally send direct marketing communications to relevant parties (such as HR, procurement) at businesses who might be interested in the services we provide, or updates relevant to the employment screening industry. The personal information that is maintained to facilitate direct marketing is typically limited to full name and email address.
The lawful basis for Vero’s direct marketing activity is the express consent of the individual to receive such communications. Where you no longer wish to receive such communications from Vero you can either select the unsubscribe option (which is present on all marketing emails), or request to be removed from Vero’s direct marketing lists. To be removed from Vero’s direct marketing list please notify the Sales Team and ask for your information to be removed from our records (https://veroscreening.com/contact-us/).
Information during employment screening on behalf of our clients
Automated decision making or profiling using personal data
Vero Screening do not carry out automated decision making, or profiling using personal data.
Vero Screening takes its obligation to maintain the privacy of your personal data seriously and are certified to both ISO27001:2013 and Cyber Essentials. As a UK based company (acting as a Data Processor on behalf of our Clients) we are compliant with the General Data Protection Regulation (GDPR) and UK Data Protection legislation. We observe strict technical and organisational measures to safeguard the secure collection, processing, use and storage of personal data, in line with relevant legislation.
Vero Screening will only retain personal data for as long as necessary to fulfil the purposes it was collected for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Following this all personal information will be securely deleted from our records.
Third party cookies
Our website place both first-party (Vero Screening) and third-party cookies. Third-party cookies are placed by AddThis, Tawk, EasyWeb ATS and Mailchimp. More information about them can be found by consulting these third parties’ privacy policies, which you can access by clicking each third party’s respective link below:
- AddThis: https://www.addthis.com/privacy/privacy-policy
- Tawk: https://www.tawk.to/privacy-policy
- EasyWeb ATS: https://www.easywebgroup.co.uk/privacypolicy
- Mailchimp: https://mailchimp.com/legal/privacy
Links to other websites
Our website may contain links and icons which enable you to visit other websites which may be of interest. However, once you have used these to leave our website, we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites. You should exercise caution and look at the privacy statement (see below) applicable to the website in question.
- Linkedin: https://www.linkedin.com/legal/privacy-policy
- Facebook: https://www.facebook.com/about/privacy
- Twitter: https://twitter.com/privacy
- Addthis: https://www.addthis.com/privacy/privacy-policy
- EasyWeb ATS: https://www.easywebgroup.co.uk/privacypolicy
Vero Screening’s servers are based within the European Economic Area (EEA). No personal data that is processed or collected by using this website will be transferred or stored outside the European Economic Area by Vero Screening.
Data subject rights
UK and European Data Protection legislation gives you (as a data subject) rights which include:
- the right to information;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to request data portability; and
- the right to object to processing.
You also have the right to withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
Right to Complain
You have the right to lodge a complaint with the supervisory authority, the Information Commissioner’s Office – please refer to its website at www.ico.org.uk. You may contact the Information Commissioner’s Office as follows:
By email: Please complete the form at https://ico.org.uk/global/contact-us/email/
By phone: 0303 123 1113
By post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF